Harvard University Common FERPA Directory Information Elements FERPA Directory Term Definition Student's name The student's current legal name or full name as shown on his or her application for admission. Directory information means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. FERPA was enacted to ensure that parents and students age 18 and older can access those records, request changes to them, and control the disclosure of information, except in specific and limited cases where FERPA allows for disclosure without consent. FERPA’s requirements and protections vary for each information category. Directory information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Directory information is not provided to third parties in the form of mailing lists or labels. Departments or colleges requesting mailing list information or other directory information may do so by contacting the Registrar’s Office. If you are ever in doubt, do not release any information until you contact the Office of the Registrar at 219-989-2210 or cheryla@pnw.edu. Directory information is defined and outlined by the University in the In order to prevent the “directory information” items listed above from appearing in the University's annual printed telephone directory, students must file a “Request to Prevent Disclosure of Directory Information” (see below) at the time of the annual FERPA notification or by the 15th day of September (or three weeks into the term) during the Fall term. Directory Information. FERPA classifies protected information into three related, but distinct categories: Education records, PII (FERPA PII), and Directory information, which is a subset of FERPA PII. FERPA defines directory information as information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Designated directory information at Illinois State University includes the following: student’s name*, address (local & home), telephone listing (local and home), Illinois State University email address, date and place of birth, major field of study, dates of attendance, grade level, enrollment status (e.g. FERPA Directory Information Harvard University Common FERPA Directory Information Elements FERPA Directory Term Definition Student's name The student's current legal name or full name as shown on his or her application for admission. Students and former students have the right to inspect and review their education records within 45 days from making such a request. Submit a report to the Compliance Hotline. Currently enrolled students may suppress directory information by following the directions found in the Student Code (3-604). Please note that school-provided addresses are a good secondary source of information. Directory Information at Weber State includes the following: name; street address; phone number; major; dates of attendance (semester/year) degree(s) received; full-time or part-time status; honors received; For Additional Assistance. Directory Information FERPA permits release of "directory information" without authorization unless the student notifies the Registrar's Office in writing and within the first two weeks of a semester of a specific request that the College not release such information. Address The student’s residential address while school is in session, (as provided by the student or the University). FERPA permits the disclosure of information from student educational records "to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals." In accordance with federal law ( FERPA ) the University does not release student record information without prior written consent of the student or an exception permits release. Address The student’s residential address while school is in session, (as provided by the student or the University). Students have the right to request that UTC withhold directory information. Normally, schools may disclose directory information without the written consent of the student. However, the most reliable, up-to-date … FERPA allows the University to release information referred to as “Directory Information” without a student’s permission. The Office of the Registrar is responsible for student record information. Directory Information. FERPA allows colleges and universities to classify part of the educational record as "directory" information. Another exception to FERPA's prior consent rule is disclosure to "school officials." FERPA defines “directory information” as follows: “Directory information” means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. This type of information is generally considered not to be harmful or an invasion of privacy if released. FERPA permits disclosure of directory information without the student's consent. Back Next FERPA permits the release of directory-type information to third parties without written consent of the student provided the student has been given the opportunity to withhold such disclosures (See nondisclosure requests). These units are not required to include all of the following, but may not designate as directory information anything more than: Processing this form will prevent the Registrar's Office from disclosing any directory information to a third party. A confidential hold will not allow JWU to respond to any requests for information about the student except where permitted or required under FERPA, such as when the university receives a subpoena. To avoid violating FERPA rules, do not at any time: 34 CFR § 99.3. HMX defines the following as Directory information: full name, email address, date of birth, program name and dates of enrollment, dates of completion, and credential in progress or received. Directory Information; FERPA FAQ; Report a Concern. Disclosure of Directory Information FERPA allows schools to designate and disclose, without consent, certain items of information as "directory information”, such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. Under FERPA, some information included in a student's education record is defined as directory information. No. • Students have the right to refuse to permit the disclosure of directory information except to the extent that FERPA authorizes disclosure without consent. Directory Information can be made available to the general public under FERPA. FERPA permits each institution to define a class of information as directory information. Please note that class schedule and next-of-kin information are not directory information and cannot be released to anyone within the University of North Texas that does not have a "legitimate educational interest" or to anyone outside of the University except as provided by law. What is Directory Information? Students who do not want their directory information released must complete and sign an Authorization to Withhold Directory Information form. Since class enrollment is not directory information, uploading a class list constitutes a release of non-directory information and either requires the prior consent of every student or a contract with the vendor containing four FERPA-specific clauses. Directory information is information contained in a student’s education record that would not generally be considered harmful or an invasion of privacy if disclosed. To do request that your information be withheld, please complete the Request to Withhold Directory Information form and submit it to the Office of the University Registrar. The University is, however, responsible for implementing the necessary procedures to verify the individual's identity before any information is released. Institutions may disclose that information without violating the law if it has specifically designated that information as "directory information." Directory (public) information may be obtained without prior authorization. Because FERPA permits institutions to release “directory information” without violating the law, GradImages can use school-provided address information to help distribute free, no-obligation commencement photography proofs to graduates and their families. Directory Information includes, but is not limited to, name, address, telephone number, major, degree sought, dates of attendance and honors. This signed form must be presented or mailed to the Registrar's Office. Before disclosing directory information about a student to any third party, individuals should contact the Office of the Registrar to determine whether the student has restricted the release of his/her directory information. NOTE: student information that has been shared under the "directory information" exception, is not protected by FERPA, and thus is not subject to FERPA’s use and re-disclosure limitations. Student record information is confidential and private. What is "Directory Information" under FERPA? Make a Report. For additional resources on FERPA, please see: • U.S. Department of Education • FERPA/Sherpa Directory information includes a student's: Name; Month, day, and place of birth See more about Directory Information below. Directory information is general information that may be released without consent of the student, unless the student has indicated otherwise by restricting the release of directory information found in their MyEnsign page. Students’ Rights and Disclosure of Your Directory Information . Each department, school, college, office, program, or entity which maintains records is required to give public notice of the categories of information designated as directory information. 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